• CARES Act Institutional Funds Quarterly and Final Report - 10/28/2020

    Quarterly Budget and Expenditure Reporting under CARES Act Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable

    Institution Name: __Saint Vincent College & Seminary______________________ Date of Report: _10/28/2020_ Covering Quarter Ending: September 30, 2020

    Total Amount of Funds Awarded: Section (a)(1) Institutional Portion: _$802,717____ Section (a)(2): ____________ Section (a)(3): ___________ Final Report?

    Category

    Amount

    in (a)(1) institutional dollars

    Amount in (a)(2) dollars, if applicable

    Amount in (a)(3) dollars, if applicable

    Explanatory Notes

    Providing additional emergency financial aid grants to students.[1]

     

     

     

     

    Providing reimbursements for tuition, housing, room and board, or other fee refunds.

    $802,717

     

     

    $492,000 expended by June 30, 2020 for room and board refunds following the closing of residence halls in Spring 2020 necessitated by the threats from COVID-19 and state and local directives mandating the closure of campus;

    $310,717 expended from July 1, 2020 to September 30, 2020 related to several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely. Students with housing contracts who were billed for room and board prior to the start of the semester, but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student account.

    Providing tuition discounts.

     

     

     

     

    Covering the cost of providing additional technology hardware to students, such as laptops or tablets, or covering the added cost of technology fees.

     

     

     

     

    Providing or subsidizing the costs of high-speed internet to students or faculty to transition to an online environment.

     

     

     

     

    Subsidizing off-campus housing costs due to dormitory closures or decisions to limit housing to one student per room; subsidizing housing costs to reduce housing density; paying for hotels or other off-campus housing for students who need to be isolated; paying travel expenses for students who need to leave campus early due to coronavirus infections or campus interruptions.

     

     

     

     

    Subsidizing food service to reduce density in eating facilities, to provide pre-packaged meals, or to add hours to food service operations to accommodate social distancing.

     

     

     

     

    Costs related to operating additional class sections to enable social distancing, such as those for hiring more instructors and increasing campus hours of operations.

     

     

     

     

    Campus safety and operations.[2]

     

     

     

     

    Purchasing, leasing, or renting additional instructional equipment and supplies (such as laboratory equipment or computers) to reduce the number of students sharing equipment or supplies during a single class period and to provide time for disinfection between uses.

     

     

     

     

    Replacing lost revenue due to reduced enrollment.

     

     

     

     

    Replacing lost revenue from non-tuition sources (i.e., cancelled ancillary events; disruption of food service, dorms, childcare or other facilities; cancellation of use of campus venues by other organizations, lost parking revenue, etc.).[3]

     

     

     

     

    Purchasing faculty and staff training in online instruction; or paying additional funds to staff who are providing training in addition to their regular job responsibilities.

     

     

     

     

    Purchasing, leasing, or renting additional equipment or software to enable distance learning, or upgrading campus wi-fi access or extending open networks to parking lots or public spaces, etc.

     

     

     

     

    Other Uses of (a)(1) Institutional Portion funds.[4]

     

     

     

     

    Other Uses of (a)(2) or (a)(3) funds, if applicable.[5]

     

     

     

     

    Quarterly Expenditures for each Program

    $802,717

     

     

     

    Total of Quarterly Expenditures

    $802,717

    Form Instructions

    Completing the Form: On each form, fill out the institution of higher education (IHE or institution) name, the date of the report, the appropriate quarter the report covers (September 30, December 31, March 31, June 30), the total amount of funds awarded by the Department (including reserve funds if awarded), and check the box if the report is a “final report.” In the chart, an institution must specify the amount of expended CARES Act funds for each funding category: Sections 18004(a)(1) Institutional Portion, 18004(a)(2), and 18004(a)(3), if applicable. Section 18004(a)(2) funds includes CFDAs 84.425J (Historically Black Colleges and Universities (HBCUs)), 84.425K (Tribally Controlled Colleges and Universities (TCCUs)), 84.425L (Minority Serving Institutions (MSIs)), 84.425M (Strengthening Institutions Program (SIP)); Section 18004(a)(3) funds are for CFDA 84.425N (Fund for the Improvement of Postsecondary Education (FIPSE) Formula Grant). Each category is deliberately broad and may not capture specific grant program requirements. Explanatory footnotes help clarify certain reporting categories. While some items in the chart are blocked out, please note that the blocking of such items is consistent with Department guidance and FAQs and is not definitive. Provide brief explanatory notes for how funds were expended, including the title and brief description of each project or activity in which funds were expended. Do not include personally identifiable information (PII). Calculate the amount of the Section 18004(a)(1) Institutional Portion (referred to as “(a)(1) institutional” in the chart), Section 18004(a)(2) (referred to as “(a)(2)” in the chart), and Section 18004(a)(3) (referred to as “(a)(3)” in the chart) funds in the “Quarterly Expenditures for each Program” row, and the grand total of all three in the “Total of Quarterly Expenditures” row. Round expenditures to the nearest dollar.

    Posting the Form: This form must be conspicuously posted on the institution’s primary website on the same page the reports of the IHE’s activities as to the emergency financial aid grants to students made with funds from the IHE’s allocation under Section 18004(a)(1) of the CARES Act (Student Aid Portion) are posted. It may be posted in an HTML webpage format or as a link to a PDF. A new separate form must be posted covering each quarterly reporting period (September 30, December 31, March 31, June 30), concluding after either (1) posting the quarterly report ending September 30, 2022 or (2) when an institution has expended and liquidated all (a)(1) Institutional Portion, (a)(2), and (a)(3) funds and checks the “final report” box. IHEs must post this quarterly report form no later than 10 days after the end of each calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which is due October 30, 2020. For the first report using this form, institutions must provide their cumulative expenditures from the date of their first HEERF award through September 30, 2020. Each quarterly report must be separately maintained on an IHE’s website or in a PDF document linked directly from the IHE’s CARES Act reporting webpage. Reports must be maintained for at least three years after the submission of the final report per 2 CFR § 200.333. Any changes or updates after initial posting must be conspicuously noted after initial posting and the date of the change must be noted in the “Date of Report” line.

    Paperwork Burden Statement

    According to the Paperwork Reduction Act of 1995 (PRA), no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-0849. Public reporting burden for this collection of information is estimated to average 2 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Under the PRA, participants are required to respond to this collection to obtain or retain benefit. If you have any comments concerning the accuracy of the time estimate or suggestions for improving this individual collection, or if you have comments or concerns regarding the status of your individual form, application, or survey, please contact: Jack Cox, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.



    [1] To support any element of the cost of attendance (as defined under Section 472 of the Higher Education Act of 1965, as amended (HEA)) per Section 18004(c) of the CARES Act and the Interim Final Rule published in the Federal Register on June 17, 2020 (85 FR 36494). Community Colleges in California, all public institutions in Washington State, and all institutions in Massachusetts have different requirements due to recent U.S. District Court actions. Please discuss with legal counsel. HEERF litigation updates can be found here.

    [2] Including costs or expenses related to the disinfecting and cleaning of dorms and other campus facilities, purchases of personal protective equipment (PPE), purchases of cleaning supplies, adding personnel to increase the frequency of cleaning, the reconfiguration of facilities to promote social distancing, etc.

    [3] Including continuance of pay (salary and benefits) to workers who would otherwise support the work or activities of ancillary enterprises (e.g., bookstore workers, foodservice workers, venue staff, etc.).

    [4] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Section 18004(a)(1) Institutional Portion funds may only be used “to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus, so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.”

    [5] Please post additional documentation as appropriate and briefly explain in the “Explanatory Notes” section. Please note that costs for Sections 18004(a)(2) and (a)(3) funds may only be used “to defray expenses, including lost revenue, reimbursement for expenses already incurred, technology costs associated with a transition to distance education, faculty and staff trainings, payroll incurred by institutions of higher education and for grants to students for any component of the student’s cost of attendance (as defined under section 472 of the HEA), including food, housing, course materials, technology, health care, and child care.”

  • Saint Vincent College & Seminary CARES Act Student Aid Quarterly Report - 10/10/2020

    Saint Vincent College & Seminary CARES Act Student Aid Quarterly Report - 10/10/2020

    Grant no. PR/AWARD NUMBER P425E201969

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid-19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    View the PDF of the 10/10/2020 report here

    Quarterly Report - 10/10/2020

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  

    In keeping with the terms of the certification, Saint Vincent College & Seminary used no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 has been provided directly to students impacted by campus disruptions due to the Covid-19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Saint Vincent has disbursed a total of $802,718 in CARES Act funds as emergency financial aid grants to 527 students.  Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below.


    Disbursement Date for Financial Aid Checks

    Number of Emergency Financial Aid Grants

    Number of Student Emergency Aid Recipients

    5/20/2020

    $429,500

    339

    6/8/2020

    $ 62,500

    55

    7/31/2020

    $ 38,000

    39

    8/7/2020

    $ 7,500

    6

    8/29/2020

    $ 1,500

    2

    10/2/2020

    $ 263,718

    305

    TOTALS

    $ 802,718

    527 unduplicated students

     

     

    746 total disbursements

     

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    The estimated total number of Saint Vincent students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc.).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    A total of 527 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 (55), 7/31/2020 (39), 8/7/2020 (6), 8/29/2020 (2), and 10/2/2020 (305).

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid evaluated applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students were advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements through 8/29/2020.  The final disposition of the funds on 10/2/2020 included 66 students at $500 each, 174 students at $965.35 each, and 65 students at $965.34 each for a total of $263,718, using the same awarding criteria of academic level and EFC.  In total $802,718 – 50% of Saint Vincent College & Seminary allotment of Cares Act Funds.

    Additional disbursements were made on a timely basis as applications were received; all funds were disbursed as of 10/2/2020.

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: 
    https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th

    The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 7th, and August 29th.  A second email message with a link to the electronic request was sent to all degree-seeking students with enrollment in the current (fall 2020) semester on September 8, 2020.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.  The remainder of the funds earmarked for students was disbursed on October 2nd and the link to the application was removed from the website.

    Should additional CARES Act funds for students become available Saint Vincent College will reevaluate the process for the distribution of funds based on the criteria set forth.

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #4 - 9/10/2020

    Saint Vincent College & Seminary CARES Act Institutional Costs Report #4
    September 10, 2020
    Grant PR/AWARD NUMBER P425F202021
    Report #4 UPDATED 10.28.2020


    Click Here for PDF of Institutional Report #4


    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.



    Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit.  Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

    REPORT #4:  Institutional Costs

    1.  Name of entity receiving award: Saint Vincent College and Seminary

    2.  Amount of award: $802,717

    3.  Funding agency: U. S. Department of Education  (Federal Agency ID# 9100)

    4.  North American Industry Classification System (NAICS)code for contracts / Catalog of Federal Domestic Assistance (CFDA) program number for grants:

    84.425F U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    5.  Program source:  U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    6.  Award title descriptive of the purpose of the funding action:  Saint Vincent College CARES Act Higher Education Emergency Relief Fund (HEERF)-IHE/Institution
                   

    7.  Location of the entity (including congressional district):
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    8. Place of performance (including congressional district):
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    9.  Unique identifier of the entity and its parent:  DUNS# 074956525

    10.  Reportable compensation and names of top five executives **

    Richard S. Williams, Treasurer/Vice President, Finance and Administration
    David Hollenbaugh, Vice President, Institutional Advancement
    Gary Quinlivan, Ph.D., Dean, Alex G. McKenna School
    John J. Smetanka, Ph.D., Vice President, Academic Affairs
    Bradley Watson, Ph.D., Professor of Politics

    Sum of Reportable Compensation:  $749,272

    **Saint Vincent’s President, Rev. Paul R. Taylor, O.S.B., Ph.D., does not appear on this list because he is a member of the Benedictine monastic community that is the sponsoring organization of the College.  Members of the monastic religious community do not receive individual compensation for their work; this compensation is provided directly to the monastic community.


  • Saint Vincent College & Seminary CARES Act Student Aid Report #4 – 8/28/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #4 – 8/28/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #4

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    Click Here for PDF of Report #4

    REPORT # 4

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Saint Vincent has disbursed a total of $539,000 in CARES Act funds as emergency financial aid grants to 441 students to date.  Information on the timing of the disbursements, as well as the number of emergency financial aid grants and student recipients per disbursement, is detailed in the table below.

    Disbursement Date for Financial Aid Checks

    Number of Emergency Financial Aid Grants

    Number of Student Emergency Aid Recipients

    5/20/2020

    $ 429,500

    339

    6/8/2020

    $ 62,500

    55

    7/31/2020

    $ 38,000

    39

    8/7/2020

    $ 7,500

    6

    8/29/2020

    $ 1,500

    2

     

     

     

    TOTALS

    $ 539,000

    441

     

     

     

     

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    The estimated total number of Saint Vincent students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc.).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    A total of 441 undergraduate and graduate students have received emergency financial aid grants from the CARES Act funding to date.  Students received the financial aid grants through disbursements on 5/20/20 (339 students), 6/8/2020 ($62,500), 7/31/2020 (39), 8/7/2020 (6), and 8/29/2020 (2).

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 81 students received $500 each, 83 students received $1,000 each, and 277 students received $1,500 each for a total of $539,000 in disbursements to date.

    Additional disbursements will be made on a timely basis as applications continue to be received. 

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: 
    https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1 requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th

    The online request has remained available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment was followed for subsequent rounds.  Round 2 disbursement occurred on June 8th.  Additional disbursements were made on July 31st, August 8th, and August 29th.

    Saint Vincent will make an announcement regarding the availability of the remaining $263,718 in CARES Act funds to the entire student body in early September.  The deadline to apply for these funds will be in mid- to late-September, with the disbursement of emergency grants scheduled to be made to students in October. 

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #3 - August 10, 2020

    Saint Vincent College & Seminary CARES Act Institutional Costs Report #3
    August 10, 2020
    Grant  PR/AWARD NUMBER P425F202021
    Report #3  UPDATED 10/28/2020


    Click Here for PDF of Report #3

     

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic.  The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.”  This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

     

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

     

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

     

    Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit. Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

     

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

     

    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

     

    REPORT # 3: Institutional Costs 

     

    1. Name of entity receiving award:  Saint Vincent College and Seminary

     

    1. Amount of award:  $802,717

     

    1. Funding agency:  U. S. Department of Education (Federal Agency ID# 9100)

     

    1. North American Industry Classification System (NAICS)code for contracts / Catalog of Federal Domestic Assistance (CFDA) program number for grants:

    84.425F U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

     

    1. Program source:  U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

     

    1. Award title descriptive of the purpose of the funding action:  Saint Vincent College CARES Act Higher Education Emergency Relief Fund (HEERF)-IHE/Institution

     

    1. Location of the entity (including congressional district)

    Saint Vincent College

    300 Fraser Purchase Road

    Latrobe, PA 15650

    U.S. Congressional District 14

      

    1. Place of performance (including congressional district)

    Saint Vincent College

    300 Fraser Purchase Road

    Latrobe, PA 15650

    U.S. Congressional District 14

     

    1. Unique identifier of the entity and its parent:  DUNS# 074956525

     

    1. Reportable compensation and names of top five executives 1

    Richard S. Williams, Treasurer/Vice President, Finance and Administration

    David Hollenbaugh, Vice President, Institutional Advancement

                            Gary Quinlivan, Ph.D., Dean, Alex G. McKenna School

                            John J. Smetanka, Ph.D., Vice President, Academic Affairs

                            Bradley Watson, Ph.D., Professor of Politics

     

                            Sum of Reportable Compensation:  $749,272

     

     

     

    1 Saint Vincent’s President, Rev. Paul R. Taylor, O.S.B., Ph.D., does not appear on this list because he is a member of the Benedictine monastic community that is the sponsoring organization of the College. Members of the monastic religious community do not receive individual compensation for their work; this compensation is provided directly to the monastic community.

    1. Name of entity receiving award: Saint Vincent College and Seminary

    2. Amount of award: $802,717

    3. Funding agency: U. S. Department of Education  (Federal Agency ID# 9100)

    4. North American Industry Classification System (NAICS)code for contracts / Catalog of Federal Domestic Assistance (CFDA) program number for grants:
    84.425F U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    5. Program source:  U. S. Department of Education Higher Education Emergency Relief Fund (HEERF)-IHE/Institutional found in Section 18004 of the CARES Act

    6. Award title descriptive of the purpose of the funding action:  Saint Vincent College CARES Act Higher Education Emergency Relief Fund (HEERF)-IHE/Institution

    7. Location of the entity (including congressional district)
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    8. Place of performance (including congressional district) 
    Saint Vincent College
    300 Fraser Purchase Road
    Latrobe, PA 15650
    U.S. Congressional District 14

    9. Unique identifier of the entity and its parent: DUNS# 074956525

    10. Reportable compensation and names of top five executives **
    Richard S. Williams, Treasurer/Vice President, Finance and Administration
    David Hollenbaugh, Vice President, Institutional Advancement
    Gary Quinlivan, Ph.D., Dean, Alex G. McKenna School
    John J. Smetanka, Ph.D., Vice President, Academic Affairs
    Bradley Watson, Ph.D., Professor of Politics

    Sum of Reportable Compensation: $749,272
     
    ** Saint Vincent’s President, Rev. Paul R. Taylor, O.S.B., Ph.D., does not appear on this list because he is a member of the Benedictine monastic community that is the sponsoring organization of the College. Members of the monastic religious community do not receive individual compensation for their work; this compensation is provided directly to the monastic community.
  • Saint Vincent College & Seminary CARES Act Student Aid Report #3 – 7/29/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #3 – 7/29/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #3

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    30-DAY FUND REPORT
    Click Here for PDF Version

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of CARES Act funds to students totaled $429,500.  Checks made payable to the students were mailed on 5/20/2020.  Round 2 of disbursement of CARES Act funds to students totaled $62,500.  Checks made payable to the students were mailed on 6/8/2020.  Saint Vincent has identified an additional $38,000 in Round 3 disbursements; checks will be mailed out to students by early August 2020.


    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.


    The estimated total number of Saint Vincent College & Seminary students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc.).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    Round 1 of disbursement of CARES Act funds totaling $429,500 was disbursed to 339 undergraduate and graduate students on 5/20/2020. 

    Round 2 of disbursement of CARES Act funds totaling $62,500 was disbursed to 55 undergraduate and graduate students on 6/8/2020.

    In total $492,000 of the $802,718 available has been disbursed to 394 students.   

    Round 3 disbursements of $38,000 are currently in progress, with checks anticipated to be mailed to 39 students by early August 2020.  The completion of Round 3 disbursements will bring the total amount disbursed to $530,000 and the number of undergraduate and graduate recipients to 433.

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 63 students received $500 each, 72 students received $1,000 each, and 259 students received $1,500 each for a total of $492,000 through the first two rounds of disbursements.

    Round 3 disbursements are scheduled to be made by early August 2020.  This round will include grants of $500 for 16 students; grants of $1,000 for 9 students; and grants of $1,500 for 14 students. 

    Additional disbursements will be made on a timely basis as applications continue to be received. 

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: 
    https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1: Requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.  Round 2 disbursement occurred on June 8th. Round 3 disbursements are scheduled to be mailed out by early August 2020.

    The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.

     

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #2 - 7/10/2020

    Saint Vincent College & Seminary CARES Act Institutional Costs Report #2 - 7/10/2020
    Grant no. PR/AWARD NUMBER P425F202021
    Report #2 UPDATED 10/28/2020

    Click Here for PDF version
      

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.

     

    REPORT # 2: Institutional Costs UPDATED 10/28/2020

     

    1.  Report on the use of CARES HEERF funds for Recipient's Institutional Costs.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020.  

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    2.  An acknowledgment that the funds for Recipient's Institutional Costs has been used, or intends to be used, in accordance with Section 18004(c).

    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

    3.  Accounting for the amount of reimbursements to the Recipient for costs related to refunds made to students for housing, food, or other services that the Recipient could no longer provide.

    Saint Vincent is using the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls in Spring 2020 to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit. Institutional CARES funding was used to help reimburse the College for these Spring 2020 student room and board refunds.  Furthermore, Saint Vincent made several significant changes to the delivery of instruction prior to the start of the Fall 2020 semester, including the option for students to attend courses remotely.  Students with housing contracts who were billed for room and board prior to the start of the semester but chose to utilize the remote learning option were released from their housing contracts and issued room and board credits to their student accounts.

    4.  Internal controls that the Recipient has in place to ensure that funds were used for allowable purposes and in accordance with cash management principles.

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate. 

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will authorize the draw down of funds.  Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Ms. Gina Nalevanko, will receive the authorization from Mr. Williams, complete the draw down, and ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.

    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.

     
  • Saint Vincent College & Seminary CARES Act Student Aid Report #2 – 6/29/2020
    Saint Vincent College & Seminary CARES Act Student Aid Report #2 – 6/29/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #2

    Introduction

    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 
    30-DAY FUND REPORT
    Click Here for PDF Version


    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.

    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of CARES Act funds to students totaled $429,500.  Checks made payable to the students were mailed on 5/20/2020.  Round 2 of disbursement of CARES Act funds to students totaled $62,500.  Checks made payable to the students were mailed on 6/8/2020.

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    The estimated total number of Saint Vincent College & Seminary students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc.).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    Round 1 of disbursement of CARES Act funds totaling $429,500 was disbursed to 339 undergraduate and graduate students on 5/20/2020.  

    Round 2 of disbursement of CARES Act funds totaling $62,500 was disbursed to 55 undergraduate and graduate students on 6/8/2020.

    In total $492,000 of the $802,718 available has been disbursed to 394 students.   

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.

    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, 63 students received $500 each, 72 students received $1,000 each, and 259 students received $1,500 each for a total of $492,000 to date.  

    Additional disbursements will be made on a timely basis as applications continue to be received.  

    Determination of awards to students recommended by the review committee were approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.   Round 1: Requests received by May 8th were reviewed during the week of May 11th and checks were disbursed on May 20th.  Round 2 disbursement occurred on June 8th. The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.
  • Saint Vincent College & Seminary CARES Act Student Aid Report #1 - 5/15/2020

    Saint Vincent College & Seminary CARES Act Student Aid Report #1 - 5/15/2020
    Grant no. PR/AWARD NUMBER P425E201969
    Report #1

    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the award Saint Vincent College and Seminary received under the HEERF – for student expenses related to the disruption of campus operations due to the Covid -19 crisis, (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and child care). 

    30-DAY FUND REPORT
    Click Here for PDF Version

    1. An acknowledgement that the institution signed and returned to the Department the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.


    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for HEERF funds for Emergency Financial Aid Grants to Students on April 15, 2020.  We received our grant award notification dated April 25, 2020.  
    In keeping with the terms of the certification, Saint Vincent College & Seminary will use no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants directly to students.

    2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students.


    Saint Vincent College & Seminary will receive a total of $1,605,435 under Section 18004(a)(1) of the CARES Act, of which $802,718 is to be provided directly to students impacted by campus disruptions due to the Covid -19 crisis.  

    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter).

    Round 1 of disbursement of funds to students is expected to commence beginning the week of May 18, 2020.  The amount of Emergency Financial Aid Grants disbursed to students will be reported in the next required report on June 29, 2020.

    4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.


    The estimated total number of Saint Vincent College & Seminary students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and therefore eligible to receive CARES Act HEERF funding is 1,605.

    The number of eligible students excludes those ineligible to receive Title IV aid (e.g., non-degree seeking students, non-U.S. citizens, etc).

    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    As indicated in the response to #3, the first round of student aid grants will be awarded beginning the week of May 18, 2020.  The number of students receiving Emergency Financial Aid Grants will be included in the June 29, 2020 report.

    6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act.

    An institutional review committee consisting of the Vice President of Finance and Administration (Chief Financial Officer), Assistant Vice President for Student Success and Retention, Dean of Students for Student Affairs, and the Director of Financial Aid will evaluate applications for Emergency Financial Aid Grants based on information provided by students regarding financial difficulties, eligibility to receive Title IV aid, academic level, and expected family contribution (EFC).  Recognizing that EFC is based upon prior year income information, all students have been and will be advised of their family’s opportunity to request a professional judgment review of the EFC based on 2020 family projected income.
    Based on the student’s eligibility for Title IV funding and identified financial need due to the disruption of campus operations because of coronavirus, academic level, and EFC, students will receive Emergency Financial Aid Grants of up to $1,500 for Round 1 awards.
    Determination of awards to students recommended by the review committee will be approved by the President of Saint Vincent College and the institution’s legal counsel.

    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    In accordance with the Secretary of Education’s instructions for institutions to issue aid to students as soon as possible under the student aid portion of the CARES Act HEERF, the President of Saint Vincent College sent an email message with a link to the electronic request noted below to all degree-seeking students enrolled for the spring 2020 semester, on April 24th, 2020.  Each instructor of online classes was directed to remind students of this opportunity during online class sessions, and a second email reminder was sent on May 6, 2020 by the Director of Financial Aid.  This information also appears on the main page of the institution’s portal page and two separate pages of the institution’s website, both available to all SVC students: https://www.stvincent.edu/student-life/coronavirus-update and https://www.stvincent.edu/admission-aid/financing-your-education/financial-aid-info-covid-19.

    Saint Vincent College & Seminary created an online request form with an electronic signature.  By completing the form with their name, student ID, and electronic signature, students indicate via a checklist how the campus closure has affected them financially.  The application allows the student an opportunity to add additional comments not covered by the checklist.  The form was also made available for students to download, print, and return.  Students submitted the form indicating they were requesting emergency funding related to the disruption of campus operations due to Covid-19 as noted above and also that any funds received would be used for this purpose.  This online request form had an initial deadline date of May 8, 2020 for round one awards.  Round one:  Requests received by May 8th will be reviewed during the week of May 11th.  Disbursement processing to those eligible and approved is scheduled to begin the week of May 18th.  The online request will remain available allowing those that did not apply by May 8th to do so.  The same pattern of collection, review, and payment will be followed for subsequent rounds.

  • Saint Vincent College & Seminary CARES Act Institutional Costs Report #1 - 5/27/2020
    Saint Vincent College & Seminary CARES Act Institutional Costs Report #1 - 5/27/2020
    Grant no. PR/AWARD NUMBER P425F202021
    Report #1


    Introduction
    On March 27, 2020, the President of the United States signed the CARES Act (H.R. 748), which provides emergency relief funds to organizations and individuals affected by the coronavirus pandemic. The Higher Education Emergency Relief Fund (HEERF), found in Section 18004 of the CARES Act, provides funding to institutions of higher education “to prevent, prepare for, and respond to coronavirus.” This report provides details on the  institutional portion of the HEERF award received by Saint Vincent College and Seminary to cover costs associated with significant changes to the delivery of instruction due to the coronavirus.
    30-DAY FUND REPORT: Institutional Costs
    Click Here for PDF Version

    1. Report on the use of CARES HEERF funds for Recipient's Institutional Costs.

    Saint Vincent College & Seminary reviewed, signed, and returned the U.S. Department of Education’s Certification and Agreement for the Institutional Portion of HEERF funds on April 27, 2020.  We received our grant award notification on May 7, 2020. 

    Saint Vincent College & Seminary received a total of $1,605,435 under Section 18004(a)(1) of the CARES Act.  No less than 50 percent of the funds received are being used to provide Emergency Financial Aid Grants directly to students.  The remaining $802,717 is being allocated for institutional costs associated with significant changes to the delivery of instruction due to the coronavirus.

    2. An acknowledgment that the funds for Recipient's Institutional Costs has been used, or intends to be used, in accordance with Section 18004(c).
     
    In accordance with Section 18004(c), Saint Vincent College and Seminary will use the institutional portion of the CARES HEERF funding for costs associated with significant changes to the delivery of instruction due to the coronavirus.  Funds will not be used for payments to contractors for the provision of pre-enrollment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.  As required by Section 18004(c), no less than fifty percent of Saint Vincent's total CARES HEERF award of $1,605,435 is being used to provide emergency financial aid grants to students for expenses related to the disruption of campus activities due to the coronavirus.

    3. Accounting for the amount of reimbursements to the Recipient for costs related to refunds made to students for housing, food, or other services that the Recipient could no longer provide.

    Saint Vincent will use the institutional portion of the CARES HEERF funding to help cover room and board refunds necessitated by the threats posed by COVID-19.  In the interest of the health and safety of our students, faculty, staff, and the broader community, and in accordance with state and local directives, Saint Vincent suspended in-person instruction, shifted to online coursework, and closed its residence halls to help prevent the spread of the coronavirus.  Students who departed the residence halls by March 29, 2020 were eligible for pro-rated room and board credit.  The institutional CARES funding will be used to help reimburse the costs for these room and board refunds.

    4. Internal controls that the Recipient has in place to ensure that funds were used for allowable purposes and in accordance with cash management principles.

    The project director for the institutional portion of the CARES HEERF funding is Richard S. Williams, the Vice President for Finance and Administration and Chief Financial Officer at Saint Vincent.  Mr. Williams has reviewed the terms of the Recipient's Funding Certification and Agreement for the Institutional Portion of the Higher Education Emergency Relief Fund Formula Grants Authorized by Section 18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security (CARES) Act and consulted with the College President and General Counsel to ensure that Saint Vincent's plan for distribution of the funds is allowable and appropriate.

    In his role as Chief Financial Officer, Mr. Williams will certify that the use of the funds is in accordance with cash management principles and appropriate internal controls.  Mr. Williams will submit requests to draw down funds to Saint Vincent's Director of Financial Planning, Accounting, and Analysis, Gina Nalevanko.  Ms. Nalevanko will review  and approve the request prior to draw down and will ensure that the funds, once received, are allocated to the correct account within the institutional accounting system to reimburse the costs for student room and board refunds.  Information on the expenditure of grant funds also will be shared with the Office of Foundation, Government, & Corporate Relations for review and preparation of reports.
     
    Annual audits of Saint Vincent College Corporation finances are performed by Baker Tilly Virchow Krause, LLP.  This includes the Single Audit as required by the 1999 OMB Circular A-133.